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Jefferson County Commissioners Accepting Paving Bids

Tuesday, January 19, 2021 at 10:31 AM

By Jefferson County Commissioners

All sealed bids must be submitted by Thursday, February 4 at 10:00 a.m.

(Jefferson County, Ind.) - Sealed bids will be received by the JEFFERSON COUNTY COMMISSIONERS, acting by and through the BOARD OF JEFFERSON COUNTY COMMISSIONERS (hereinafter referred to as “the Owner”), at the JEFFERSON COUNTY AUDITOR’S OFFCE at 300 East Main Street, Room 101, Madison, Indiana 47250, until 10:00 AM local time, THURSDAY FEBRUARY 4, 2021, for the JEFFERSON COUNTY, INDIANA – 2020-2 CCMG PAVING for the JEFFERSON COUNTY COMMISSIONERS.  Bids received by the time and date specified will be publicly opened and read aloud.

THIS PROJECT CONSISTS OF A UNIT PRICE BID FOR HOT MIX ASPHALT SURFACE OVERLAYS OF EXISTING COUNTY ROADS AT VARIOUS LOCATIONS IN JEFFERSON COUNTY, AND OTHER MISCELLANEOUS AND RELATED ITEMS.

After review and award of a contract, the Owner will provide a "Notice to Proceed" to the Contractor for the specific project.  Contractor will then have 10 working days after said "Notice to Proceed" to commence construction and until September 1, 2021 to achieve Substantial Completion and October 1, 2021 to complete all work for the project.  Contractor will be assessed $300.00 a day liquidated damages for any work remaining over and above either of the specified contract completion dates.  Payment to be made on a standard monthly claim basis, with 10% retainage, and said retainage may be held up to three months after the successful completion of this contract.  There is no retainage reduction for this project.

Copies of the Contract Documents are on file for review in the Office of the Owner (JEFFERSON COUNTY AUDITOR’S OFFICE, 300 East Main Street, Room 101, Madison, Indiana 47250).  Access to an ftp site with the Contract Documents in PDF format is available from the Engineer (FPBH, Inc., 72 HENRY STREET, P. O. Box 47, North Vernon, Indiana, 47265, 812-346-2045) for a non-refundable fee of $50.00 per set.  Printed copies of the Contract Documents are available for a non-refundable fee of $50.00 per set.  Additional sets may be purchased for a non-refundable fee of $25.00 per set.  Partial sets will not be available.  Only those plan holders registered through the Engineer will be allowed to submit a bid for the project.

Bids must be submitted on the forms in the Contract Documents and other conditions therein described must be met.  Each bid must be enclosed in a sealed envelope, clearly marked JEFFERSON COUNTY, INDIANA – 2020-2 CCMG PAVING on the face of the envelope and display the name and address of the bidder.  Each bid must be accompanied by a Bid Bond or Certified Check in a sum equal to 10% of the amount of the bid unless otherwise specified, and a completed Non-Collusion Affidavit.  Bid prices must be firm for a period of ninety (90) days from the bid opening date.  Should a successful bidder withdraw his bid, or fail to execute a satisfactory contract within ten (10) days after notice of acceptance of his bid, the owner may declare the Bid Security forfeited as liquidated damages, not as penalty.  The successful bidder shall furnish a Performance and Labor and Materials Payment Bond in an amount equal to one hundred percent (100%) of the contract sum with an approved surety company.  Said bond shall remain in full force and effect for a period of one (1) year after date of final acceptance of the work.

The JEFFERSON COUNTY COMMISSIONERS, reserves the right to accept or reject any bid and to waive any or all formalities.

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